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This service is only available to Scout approved members. This facility enables ID verifiers and applicants to complete a DBS check on-line. The menu options above provide more information.

If you experience any difficulties using the system or require use of this facility and do not have a username or login, please contact The Scouts at or

Code of practice

Disclosure information is information contained in criminal record certificates under the Police Act 1997. The DBS Code of Practice sets out obligations for everyone participating in the Disclosure process and is intended to ensure that personal information is:

  • Handled and stored appropriately
  • Kept only as long as necessary
  • Used fairly and provides assurances to applicants

The Scout Association fully complies with the Code in using, storing, retaining and disposing of Disclosures and Disclosure information. Strict guidelines and controls ensure information is protected throughout the process.

The information provided on this page is a synopsis of the rights and expectations of those that use the service. More information about Disclosures can be found in the menu area and in an information booklet provided by the DBS.

Common questions

What is a disclosure?

A Disclosure is a document containing information held by police and government departments. It can be used by employers and voluntary organisations to make safer recruitment decisions.

The Disclosure service offers organisations a means to check the background of applicants to ensure that they do not have a history that would make them unsuitable for posts they are trying to fill. Disclosures will provide details of a person's criminal record, including convictions, cautions, reprimands and warnings held on the Police National Computer (PNC).

What sort of Disclosure do I need?

The role you have applied for with The Scout Association will determine what level of disclosure is required.

What information will I be required to include on my Disclosure form?

In completing the form you are required to include:

  • Your full name, and any other name that you may have been known by
  • Details of addresses where you have lived during the past five years
  • Your date and place of birth
  • Your national insurance number
  • In addition, you will be required to provide personal identification documents, including items such as your passport and/or driving licence

The information requested is required by the DBS to ensure that they are able to confirm and verify your true identity and current address. You should note that in providing this service the DBS and The Scout Association are committed to compliance with the Data Protection Act. This means that any personal information submitted will be protected. For more information about Data protection, please see the link in the menu area.

What happens when I have completed my Online Disclosure application form?

Your application will then be submitted to the DBS electronically via a secure Home Office portal and once completed you will receive a paper disclosure certificate in the post from the DBS.

Can I challenge the information on my Disclosure if it is incorrect?

Yes. If you believe the personal information on your Disclosure is incorrect, please contact the DBS on 03000 200 190 and select option 2. You should also advise The Scout Association if you are disputing the information on your certificate so they are aware of additional delays in seeing your certificate.

Useful links

Useful links

This section has been provided to help visitors find further information on Disclosure. The links provided are done so purely to assist you, no affiliation is claimed by displaying these links.

Helpful links

Data protection

Atlantic Data Ltd provides this Disclosures service to The Scout Association under the terms of a licence agreement.

To help determine an applicant's suitability for certain positions The Scout Association is entitled to ask its applicants an exempted question under the Rehabilitation of Offenders Act 1974. That means a question regarding their criminal record, including spent and unspent convictions.

This Disclosures service is designed to support The Scout Association in its recruitment and safeguarding by enabling them to submit criminal record disclosure applications to the Disclosure and Barring Service (DBS), Disclosure Scotland and/or AccessNI as appropriate.

The following information is provided to assist those using this service.

Processing personal data

Data protection legislation provides that personal information, such as the applicant's information processed using this Disclosures service, must be processed in accordance with some key principles.

When processing personal information, the data must be:

  • processed lawfully, fairly and in a transparent manner
  • processed for a specified purpose
  • limited to what is necessary for the purpose
  • accurate and kept up to date, if necessary
  • kept for no longer than is necessary
  • protected against unlawful processing, accidental loss, destruction or damage

We process applicant information for the purpose of submitting a criminal record disclosure application. The Disclosures system requests only personal information that is required for that purpose. We will retain disclosure information and other personal information for no longer than necessary.

Further information about the use, retention and storage of their personal information is provided to the applicant as part of the process. Applicants also have access to information about their rights according to data protection legislation.

Responsibility for the personal data

The Scout Association is the 'Data Controller' with regard to data processed using this service and as such is responsible for any personal data entered using this service. DBS applications are processed on behalf of its clients by Atlantic Data Ltd, in accordance with the data protection legislation and the DBS Code of Practice.

Notification of changes to this policy

If we decide to change our privacy policy, we will post those changes on our web site.

Contact Details

The Scout Association
Gilwell Park
Bury Road
E4 7QW
0345 300 1818

Contact details

The Scout Association

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